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Q. Which student webforms/workflows have been made available in Adobe Sign?
| Form Name | Type | Participants | URLs |
|---|---|---|---|
1. AB540 Non-Resident | Web Form | Student, A&R as Acceptor | |
| 2. Add/Drop | Web Form | Student, A&R as Acceptor | |
| 3. College History Change | Web Form | Student, A&R as Acceptor | |
| 4. Pass/No Pass | Web Form | Student, A&R Acceptor | |
| 5. Record Change Card | Web Form | Student, A&R as Acceptor | |
| 6. Petition for Exceptions (Registration Policies), FH Only | Web Form | Student, Anthony as Acceptor | Foothill Webform |
| 7. Instructor Grade Change Request, DA only | Workflow | Instructor, Dean, A&R as Acceptor | MyPortal Faculty Online Services App |
| 8. Course Audit Request | Workflow | FH: Student, Instructor, A&R as Acceptor DA: Student, Instructor, A&R as delegate, A&R as Acceptor | MyPortal Adobe Sign app |
| 9. Petition for Academic Renewal, DA Only | Workflow | Student, Counselor, A&R as Acceptor | MyPortal Adobe Sign app |
| 10. Petition to Replace a Substandard Grade, DA Only | Workflow | Student, Counselor, A&R as delegate, A&R as Acceptor | MyPortal Adobe Sign app |
Q. Which employee webforms/workflows have been made available in Adobe Sign?
TBD
Q. How do I accept a form?
Once the student has submitted the form and confirmed their email addresses, an email from Adobe Sign title "Your acceptance is required on {FORM NAME}" will be sent to your inbox. Click on the link in the email to bring up the form.
Click on the yellow "Start" arrow on the form to for the next step:
If you are required to fill in information for OFFICE USE ONLY, click on the yellow "Next" arrow will lead you to those fields. Fill out those fields.
Once you have filled out the fields or the form does not require you to enter any information for OFFICE USE, the blue "Accept" button will appear at the bottom of the page:
Click to Accept.
Q. How do I not accept a form?
To decline/cancel a form, click on Alternative actions dropdown near the top left area of the page and select "I will not accept"
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Enter the reason for declining and click on the Decline button.
Q. How do I delegate to someone to sign or accept?
You can choose "Someone else should accept" option in the alternative actions dropdown on the form page or click on the "click here to delegate" link in the email.
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Enter the email address of the person to whom you delegate this job and a message. Click on Delegate button.
Q. I am on vacation, how do I auto delegate to someone to sign or accept?
Click on your name on the top right area to expand the menu and select My Profile.
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Click on Auto Delegation under Personal Preferences on the left hand side and enter the email address of the alternate signer below. And then Save.
Q. How do I verify the identity of a signer?
The email address part of a signature block is populated by the system. Please verify if the email address in the signature block is a valid FHDA district email and matches the name of the signer.
For example, if the name in the signature block is Nazy Galoyan but the email address is galoyannazy789@gmail.com, this may be a fraud.
Q. How can I access the signed forms?
An email will be sent to everyone once a form is signed by all parties. You can download the signed PDF from the email. You can also manage all your forms in the Adobe Sign dashboard.
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https://fhdaedu.na1.echosign.com/public/login
Click on "Manage" tab:
Q. Where can I get additional help if I have questions about Adobe Sign?
You can contact Adobe Sign support via live chat by clicking on the down arrow next to the question mark icon on the top right of the dashboard page.
