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Q. How do I enter student grades?
A. Login into MyPortal, then select Faculty tab and click on My Grades listed under Faculty Web Services. Select the Term and College. Select the Class. A list of students in class will display. Select a grade from drop-down list for each student. Click the Submit button to save grades.
Q. How do I enter attendance hours for a student?
A. Use the same screen where student grades are entered. To the right of the grade is a field where you can enter the attendance hours.
Q. When I can start entering final grades?
A. You can begin entering final grades when notified by Admission and Records, (A&R) that you can enter grades. Notification will appear on the “All Users” tab. It is a good idea to check the “All Users” tab for important faculty specific information.
Q. After I enter a grade can I go back and correct it?
A. You can change a grade in MyPortal if the grade has not been “processed” or “rolled” by A&R. Once the grade is processed you will no longer be able to select a grade from drop-down list. At this point, you will need to submit paperwork to A&R to change a grade.
Q. What should I do if there are any problems submitting grades or attendance hours?
A. Check the documentation at
http://fhdafiles.fhda.edu/downloads/callcenter/FacultyBannerGrades.pdf. If you feel that you are following the instructions, you can contact Tech Support at techhelp@fhda.edu or 408.864-TECH (8324)
Q. What is the due date for final grades?
Final grades are due three days after the final is given.
Q. Why is it not possible to give a student a “C-“?
The short answer: California Education Code does not allow the reporting of a C- grade. For more information on grading see this link: http://www.foothill.edu/senate/plusminusfaq.html
Q. There are a few students who disappeared after the drop deadline. Do I have to give them an F grade or can I leave it “Select”?
All students who are not dropped before the W period deadline have to receive a grade
or an Incomplete. State regulations do not allow late drops without documented extenuating circumstances.
Q. If a student wants to take a class as Pass/No Pass, do I need to do anything?
No, the student can take care of this my signing into MyPortal, clicking on the Student tab and then under the Registration Tools, select “Change Class Options (Pass/No Pass).
Q. How are incomplete grades for students handled?
A. You can assign an Incomplete on you’re My Grades screen. You will need to submit a copy of the Incomplete Contract to Admissions. The system will assign the student a grade of F which will appear one year from the date the Incomplete is assigned. If the student completes the items on the contact, the instructor will submit paperwork to change the grade. If the student does not complete the items listed in the contract, then grade of F will automatically appear on the one year aniversary date of the Incomplete grade.
Q. I have entered all the grades for my classes, but my students can not see their grades on MyPortal. When will they be displayed?
A. Students will be able to view their grades using the Students tab on MyPortal once
the grades have been rolled or processed by Admission and Records. Grades have to "Roll" into history in order for students to view them. This roll process is quite detailed and has to be run on a set schedule between the colleges. It may take a week or more before your class grades are rolled. You will know that the grades were rolled when the “N” becomes a “Y” on the grades screen. Once grades are rolled, you can no longer use MyPortal to change a submitted grade. Leaving any grades set to “Select” can delay a grade roll for the rest of the students in the class. Also a blank Attend Hours box will delay a class’ grade role.
Q. I don’t know if a student elects to take my class Pass/No Pass. Shouldn’t I be notified?
A. For classes that are not Pass/No Pass classes, you will give all registered students in
the class a letter grade. When the grades are rolled, the letter grade will be translated into Pass or No Pass for those students who have opted for Pass/No Pass grading. All grades of C or better will be posted on the student’s transcript as a P for pass. Grades lower than a C are posted as an NP for No Pass.
Office Hours & Schedule
- Q. Does my “Faculty Schedule” include Office hours?
A. No, just the times you are scheduled to be in the class room teaching. Q. Can I get a list of my class schedule?
A. The “Faculty Schedule” section on the Faculty Tab displays your scheduled for today or any day you enter. Click on WeeklyView at bottom left of box to display schedule for entire week.
Q. If I enter my Office Hours on the Faculty Tab, do I still need to complete the paper Office Hours Form?
A. Part-time faculty who are paid for office hours (except for summer quarter) will be
required to complete the Paid Office Hours form and turn it into your Dean. The form can be downloaded at the same time you accept your contract.
Policy Questions
Q. What happens if I do not have grades for all of my students in a class?
A. You must submit a grade for all students on the roster. A “W” is not possible at the end of the quarter. You can not submit grades unless every student has been assigned a grade. Please make sure that you have a grade for each student. Missing grades may delay students from submitting transfer transcripts and negatively impact their transfer progress.
Q. Will I still be receiving Scantron final grade sheets?
A. No, our new system, Banner, does not accommodate Scantron scanning.
Q. What do I do with support documents (like attendance sheets) that I use to submit with the Scantron bubble-sheet?
A. Faculty may retain their course support documents for three years, or forward them to Admissions & Records for scanning.