| Form | Type | Signature Routing | Workflow Name | Status | Users | Instructions |
---|
1 | Appendix R Training-Retraining Stipend | Faculty | Faculty (sender) initiates form, completes section 1 and identify signers Administrator (signer 2) completes and signs ONLY if applicable, Administrator (signer 3) signs Form is returned to Monica Garcia (garciamonica@fhda.edu)
| FHDA Article 35 Training/Retraining Stipend (Faculty) | Done | Dorene, Kelaiah, Monica |
|
2 | Additional Pay PT Timesheet | Faculty | - Faculty (sender) initiates form, completes top sections and identify signers
- Supervisor (signer 2) signs form and submit.
- Jiatong (signer 3) completes and processes form
- Form is returned to Jiatong Li
| De Anza Instructor Additional Pay PT Timesheet (Faculty) | Done | Kelaiah, Jatong |
|
3 | Hiring Recommendation Form | Employee | - Hiring Committee Char initiates form, complete top section and identify signers
- VC or President
- Area VP
- EEP Rep
- Form is returned to sentosakeisha@fhda.edu
| FHDA Hiring Committee Recommendation Form (Employee) | Done | Kelaiah, Keisha |
|
4 | Data Sheet | HR Only | - Nancy (Foothill- sender) and Kit (De Anza- sender) initiate form to send to new hire and administrator
- New hire (signer 2) receives form, completes form, and submits form
- Administrator (signer 3) receives form, completes form, and submits form
- Form is returned to sender (Foothill- Nancy Cortes or De Anza- Kit Perales)
| De Anza Data Sheet (HR)
| Done | Kelaiah, Nancy, Kit | Messaging/Instructions: Please complete the form in its entirety and as detailed as possible. |
Foothill Data Sheet (HR) |
5 | New Hire | HR Only | - Nancy (Foothill- sender) and Kit (De Anza- sends form to new hire
- New hire (signer 1) completes and signs form
- Form is returned to sender (Foothill- Nancy Cortes or De Anza- Kit Perales)
| De Anza New Hire Form | Done
| Kelaiah, Nancy, Kit | Messaging/Instructions: Please complete the form in its entirety and as detailed as possible. |
Foothill New Hire Form |
6 | Additional Pay PT Cover (DA) | Employee | - Div Admin Assistant (sender) completes top section of form and identifies signers
- Faculty (signer 2) signs and adds attachments
- Division Dean (signer 3) signs
- VP of Instruction (signer 4) signs
- Director, Budget & Personnel (signer 5) signs
- Jiatong (signer 6) completes and processes form
- Form is returned to Jiatong Li
| De Anza Additional Pay PT Cover (Employee) | Done | Kelaiah, Jiatong |
|
7 | Additional Pay FT (DA) | Employee & Faculty | - Div Admin Assistant (sender) completes top section of form and identifies signers
- Faculty (signer 2) signs and adds attachments
- Division Dean (signer 3) signs
- VP of Instruction (signer 4) signs
- Director, Budget & Personnel (signer 5) signs
- Jiatong (signer 6) completes and processes form
- Form is returned to Jiatong Li
| De Anza Additional Pay FT (Employee) | Done | Kelaiah, Jiatong |
|
8 | Salary Change Form (DA) | HR Only | - Kit (sender) completes top section of form and identifies signers
- Director (signer 2) signs
- VP Admin Svcs (signer 3) signs
- VP Instruction (signer 4) signs
- Kit (signer 5) signs & processes
Jiatong/Barbara (signer 6) completes and processes formForm is returned to signer 6 (Jiatong Li or Barbara Richardson) - cc Jiatong, Barbara
| De Anza Salary Change Form (HR) | Done | Kelaiah, Kit, Jiatong, Barbara |
|
9 | Initial Medical Certification Form | Employee | - Who initiates the form? Employee
- Who has to complete/sign the form and in what order? First: employee; Second: Physician
- Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu : classified/supervisor/administrator employees; Anna- lunaanna@fhda.edu: Full-time faculty.
| FHDA Medical Certification – Initiating Leave (Employee) | Cancelled | Christina, Araceli, Anna | Identify any instructions and/or messaging to display for those completing the form if any. “Please submit completed forms by email to Araceli Kaliangara - kaliangaraaraceli@fhda.edu: classified/supervisor/administrator employees; Anna - lunnaanna@fhda.edu: full-time faculty.” |
10 | Release and Return to Work Medical Form | Employee | - Who initiates the form? Employee
- Who has to complete/sign the form and in what order? First: employee; Second: Physician
- Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu : classified/supervisor/administrator employees; Anna- lunaanna@fhda.edu: Full-time faculty
| FHDA Medical Certification – Release and Return to Work (Employee) | Cancelled | Christina, Araceli, Anna | Identify any instructions and/or messaging to display for those completing the form if any. “Please submit completed forms by email to Araceli Kaliangara - kaliangaraaraceli@fhda.edu: classified/supervisor/administrator employees; Anna - lunnaanna@fhda.edu: Full - time faculty.” |
11 | TEAMSTERS Recess Form | Employee | Who initiates the form? Araceli sends an email then it's the employee who initiates it Who has to complete/sign the form and in what order? First: employee Second: supervisor Identify who (include email) the completed form should be sent to for processing. The form should be returned to Araceli Kaliangara (Kaliangaraaraceli@fhda.edu), any way to send a copy to Kris Lestini(lestinikris@fhda.edu)?
| FHDA Teamsters Recess Form (Employee) | Done | Araceli, Kris Lestini (CC) | Identify any instructions and/or messaging to display for those completing the form if any. - “Please choose the correct form based on your union, and from the drop button for the Number of Months you work per year. (If your recess begins on a Monday then your return date to work must be on a Monday etc.). Return to Araceli Kaliangara after the form is completed and signed.” |
12 | ACE Recess Form | Employee | FHDA ACE Recess Form (Employee) | Done |
13 | CSEA Recess Form | Employee | FHDA CSEA Recess Form (Employee) | Done |
14 | CDC Part time faculty substitute time sheets | Faculty | Faculty initiates form Preparer Director signs Jiatong (payroll) completes and processes
| De Anza CDC PT Faculty Substitute Timesheet (Faculty) | Done (Urgent) | Christina, Jiatong |
|
15 | Family Medical Leave Act Classified/Administrator Only (FMLA)
| Employee
| Who initiates the form? Employee Who has to complete/sign the form and in what order? First employee; Second supervisor/dean; Third: Vice Chancellor/HR Director Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna - lunaanna@fhda.edu full-time faculty.
| FHDA Family Medical Leave Act (FMLA) Classified/Administrator Only (Employee) | Done | Araceli | Identify any instructions and/or messaging to display for those completing the form if any. “Please sign” For director/vice chancellor of HR: Classified: Washington Faculty: Dorene For HR Representative: send to Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna - lunaanna@fhda.edu full-time faculty. |
16 | Family Medical Leave Act Full-time Faculty Only (FMLA) | Faculty | Same as above | FHDA Family Medical Leave Act (FMLA) Full-time Faculty Only (Faculty) | Done | Anna | Same as above |
17 | Family Medical Leave Act (FMLA) District Initiated | HR Only | Who initiates the form? HR Who has to complete/sign the form and in what order? First HR; Second supervisor/dean; Third: Vice Chancellor/HR Director Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna
| Family Medical Leave Act (FMLA) District Initiated (HR) | Done | Araceli | Same as above |
18 | Foothill Dual Enrollment Form | Student | - Student (sender) initiates workflow and enters parent/guardian email and High school Admin email
- Parent/guardian (signer 2) signs
- High School Admin (signer 3) signs
- Form is sent to admissions@foothill.edu for processing
- Messaging/instructions for students:
To complete the Special Admit form, first select "Myself" as the requester, then enter the email address(es) for your parent/guardian and High School Administrator. Then click on "Send" button to start filling out the form. Attach Unofficial Transcripts, Private School Affidavit, or Pre-requisite scores under "File Attachment".For questions, contact admissions@foothill.edu.
|
| Done |
| if the student is homeschooled, the parent sign in place of the school administrator |
19 | Foothill Enrollment Verification Request | Student | - Student initiates document as sender ​Correct
- Received by Admissions and Records office (is there a specific person or people?) as signer 2 ​- FHVERIFICATIONS@FHDA.EDU
- Processed by Admissions and Records (once again, is there a seocifc person or people who do this?) as signer 3 - ​No we will need to send a separate email to the student.
|
| Done | Anthony |
|
20 | Foothill CCAP Special Admit & Dual Enrollment Form (Student) | Student | - Student initiates
- Parent guardian
- High school principal
- fhdualenrollment@fhda.edu
| Foothill CCAP Special Admit & Dual Enrollment Form (Student) | Done | Anthony |
|
21 | Foothill Petition for Exception of Academic Policies | Student | - Student initiates document as sender
- Received by Counselor as signer 2
- Sent to Academic Council as signer 3
|
| Done | Anthony |
|
22 | Foothill Request for Transcript Evaluation | Student | - Student initiates form as sender
- Received by Evaluations Office as signer 2 - ​EVALUATIONS@FHDA.EDU
- Processed and Evaluated by signer 3
|
| Done | Anthony, Kent |
|
23 | Foothill CC Authorization Form | Student Webform | - Student initiates form and completes form
- Form is sent to foothillcashiersoffice@fhda.edu for processing
|
| Cancelled (PCI Compliance) | Kelaiah, Anthony |
|
24 | Foothill Audit Request | Student | - Student initiates form and completes form
- Form is sent to admissions@foothill.edu for processing
|
| Done |
|
|
25 | X1 timesheet | Workflow | ho initiates the form? HR Tech in TEA desk Who has to complete/sign the form and in what order? HR Tech enters information. Sends the form to both Employee and Hiring Manager. Employee enters hours and sign. He must obtain supervisor approval signature. Employee then needs to submit to Payroll. Identify who (include email) the completed form should be sent to for processing.To Payroll: Payroll@fhda.edu Identify any instructions and/or messaging to display for those completing the form if any.
|
| Done |
|
|
26 | Foothill Student Employment Packet | Workflow | - Christine Johnson (sender) sends to new hire
- New hire (signer1) completes the forms
- Forms return to Christine Johnson
| Foothill Student Employment Packet | In Progress | Christine Johnson |
|
27 | De Anza Student Employment packet | Workflow | - Jacqueline DiBernardo (sender) sends to new hire
- New hire (signer1) completes the forms
- Forms return to Jacqueline DiBernardo
|
|
| Jacqueline Ramos DiBernardo |
|
28 | ACE Conference Funds Application | Workflow | - Employee starts the workflow, enter email address for Dean/Supervisor, fills out the form and sign
- Dean/Supervisor fills and signs
- Form goes back to Claudia
|
|
| Claudia Guzman |
|
29 | Faculty Conference Funds Application | Workflow | - Faculty starts the workflow, enter email address for Dean/Supervisor, fills out the form and sign
- Dean/Supervisor fills and signs
- Form goes back to Claudia
|
|
| Claudia Guzman |
|
30 | Conditions of Foothill College District-Funded Student Employment | ? |
|
|
| Christine Johnson |
|
31 | Conditions of Foothill College Federal Work-Study (FWS) Employment | ? |
|
|
| Christine Johnson |
|
32 | Conditions of Foothill College District-Funded Student Employment |
|
|
|
| Jacqueline Ramos DiBernardo |
|
33 | Conditions of Foothill College Federal Work-Study (FWS) Employment |
|
|
|
| Jacqueline Ramos DiBernardo |
|
34 | OnlineHybridDeliveryForm |
|
|
|
| Lucy Doan, Brandon Gainer |
|