Adobe Sign Workflow Requests


FormTypeSignature RoutingWorkflow NameStatusUsersInstructions
1Appendix R Training-Retraining Stipend Faculty
  1. Faculty (sender) initiates form, completes section 1 and identify signers 

  2. Administrator (signer 2) completes and signs 

  3. ONLY if applicable, Administrator (signer 3) signs  

  4. Form is returned to Monica Garcia (garciamonica@fhda.edu) 

FHDA Article 35 Training/Retraining Stipend (Faculty) DoneDorene, Kelaiah, Monica
2Additional Pay PT TimesheetFaculty
  1. Faculty (sender) initiates form, completes top sections and identify signers
  2. Supervisor (signer 2) signs form and submit.
  3. Jiatong (signer 3) completes and processes form
  4.  Form is returned to Jiatong Li 
De Anza Instructor Additional Pay PT Timesheet (Faculty)DoneKelaiah, Jatong
3Hiring Recommendation FormEmployee
  1. Hiring Committee Char initiates form, complete top section and identify signers
  2. VC or President
  3. Area VP
  4. EEP Rep
  5. Form is returned to sentosakeisha@fhda.edu


FHDA Hiring Committee Recommendation Form (Employee) DoneKelaiah, Keisha
4Data SheetHR Only
  1. Nancy (Foothill- sender) and Kit (De Anza- sender) initiate form to send to new hire and administrator 
  2. New hire (signer 2) receives form, completes form, and submits form
  3. Administrator (signer 3) receives form, completes form, and submits form
  4. Form is returned to sender (Foothill- Nancy Cortes or De Anza- Kit Perales)

De Anza Data Sheet (HR)


DoneKelaiah, Nancy, KitMessaging/Instructions: Please complete the form in its entirety and as detailed as possible.  
Foothill Data Sheet (HR)
5New HireHR Only
  1. Nancy (Foothill- sender) and Kit (De Anza- sends form to new hire
  2. New hire (signer 1) completes and signs form
  3. Form is returned to sender (Foothill- Nancy Cortes or De Anza- Kit Perales) 
De Anza New Hire FormDone

Kelaiah, Nancy, Kit

Messaging/Instructions: Please complete the form in its entirety and as detailed as possible.  

Foothill New Hire Form
6Additional Pay PT Cover (DA)Employee
  1. Div Admin Assistant (sender) completes top section of form and identifies signers
  2. Faculty (signer 2) signs and adds attachments
  3. Division Dean (signer 3) signs
  4. VP of Instruction (signer 4) signs
  5. Director, Budget & Personnel (signer 5) signs
  6. Jiatong (signer 6) completes and processes form 
  7. Form is returned to Jiatong Li 
De Anza Additional Pay PT Cover (Employee) DoneKelaiah, Jiatong
7Additional Pay FT (DA)Employee & Faculty
  1. Div Admin Assistant (sender) completes top section of form and identifies signers
  2. Faculty (signer 2) signs and adds attachments
  3. Division Dean (signer 3) signs
  4. VP of Instruction (signer 4) signs
  5. Director, Budget & Personnel (signer 5) signs
  6. Jiatong (signer 6) completes and processes form 
  7. Form is returned to Jiatong Li 
De Anza Additional Pay FT (Employee) Done

Kelaiah, Jiatong


8Salary Change Form (DA)HR Only
  1. Kit (sender) completes top section of form and identifies signers
  2. Director (signer 2) signs 
  3. VP Admin Svcs (signer 3) signs
  4. VP Instruction (signer 4) signs
  5. Kit (signer 5) signs & processes
  6. Jiatong/Barbara (signer 6) completes and processes form
  7. Form is returned to signer 6 (Jiatong Li or Barbara Richardson) 
  8. cc Jiatong, Barbara
De Anza Salary Change Form (HR) Done

Kelaiah, Kit, Jiatong, Barbara


9Initial Medical Certification FormEmployee
  1. Who initiates the form? Employee
  2. Who has to complete/sign the form and in what order? First: employee; Second: Physician
  3. Identify who (include email) the completed form should be sent to for processing.  Araceli - kaliangaraaraceli@fhda.edu : classified/supervisor/administrator employees; Anna- lunaanna@fhda.edu: Full-time faculty.
FHDA Medical Certification – Initiating Leave (Employee)Cancelled

Christina, Araceli,  Anna

Identify any instructions and/or messaging to display for those completing the form if any. “Please submit completed forms by email to Araceli Kaliangara - kaliangaraaraceli@fhda.edu: classified/supervisor/administrator employees; Anna - lunnaanna@fhda.edu: full-time faculty.” 

10Release and Return to Work Medical Form Employee
  1. Who initiates the form? Employee
  2. Who has to complete/sign the form and in what order? First: employee; Second: Physician
  3. Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu    : classified/supervisor/administrator employees; Anna- lunaanna@fhda.edu: Full-time faculty
FHDA Medical Certification – Release and Return to Work  (Employee)Cancelled

Christina, Araceli,  Anna

Identify any instructions and/or messaging to display for those completing the form if any. “Please submit completed forms by email to Araceli Kaliangara - kaliangaraaraceli@fhda.edu: classified/supervisor/administrator employees; Anna - lunnaanna@fhda.edu: Full - time faculty.” 

11TEAMSTERS Recess FormEmployee
  1. Who initiates the form? Araceli sends an email then it's the employee who initiates it

  2. Who has to complete/sign the form and in what order? First: employee Second: supervisor

  3. Identify who (include email) the completed form should be sent to for processing. The form should be returned to Araceli Kaliangara (Kaliangaraaraceli@fhda.edu), any way to send a copy to Kris Lestini(lestinikris@fhda.edu)?

FHDA Teamsters Recess Form (Employee)DoneAraceli, Kris Lestini (CC)Identify any instructions and/or messaging to display for those completing the form if any.  -
“Please choose the correct form based on your union, and from the drop button for the Number of Months you work per year. (If your recess begins on a Monday then your return date to work must be on a Monday etc.).  Return to Araceli Kaliangara after the form is completed and signed.”
12ACE Recess FormEmployeeFHDA ACE Recess Form (Employee)Done
13CSEA Recess FormEmployeeFHDA CSEA Recess Form (Employee)Done
14CDC Part time faculty substitute time sheetsFaculty
  1. Faculty initiates form Preparer

  2. Director signs 

  3. Jiatong (payroll) completes and processes 

De Anza CDC PT Faculty Substitute Timesheet (Faculty)Done (Urgent)Christina, Jiatong
15

Family Medical Leave Act

Classified/Administrator Only

(FMLA)


Employee


  1. Who initiates the form? Employee

  2. Who has to complete/sign the form and in what order? First employee; Second supervisor/dean; Third: Vice Chancellor/HR Director

  3. Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna - lunaanna@fhda.edu full-time faculty.

FHDA Family Medical Leave Act (FMLA) Classified/Administrator Only (Employee)DoneAraceli

Identify any instructions and/or messaging to display for those completing the form if any. “Please sign”

For director/vice chancellor of HR: 

Classified: Washington

Faculty: Dorene

For HR Representative: send to Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna - lunaanna@fhda.edu full-time faculty.

16

Family Medical Leave Act

Full-time Faculty Only (FMLA)

FacultySame as aboveFHDA Family Medical Leave Act (FMLA) Full-time Faculty Only (Faculty)DoneAnnaSame as above
17

Family Medical Leave Act

(FMLA) District Initiated

HR Only
  1. Who initiates the form? HR

  2. Who has to complete/sign the form and in what order? First HR; Second supervisor/dean; Third: Vice Chancellor/HR Director

  3. Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna 

Family Medical Leave Act

(FMLA) District Initiated (HR)

DoneAraceliSame as above
18

Foothill

Dual Enrollment Form

Student
  1. Student (sender) initiates workflow and enters parent/guardian email and High school Admin email
  2. Parent/guardian (signer 2) signs
  3. High School Admin (signer 3) signs
  4. Form is sent to admissions@foothill.edu for processing
  5. Messaging/instructions for students: 
    To complete the Special Admit form, first select "Myself" as the requester, then enter the email address(es) for your parent/guardian and High School Administrator. Then click on "Send" button to start filling out the form. Attach Unofficial Transcripts, Private School Affidavit, or Pre-requisite scores under "File Attachment".

    For questions, contact admissions@foothill.edu.


Done
if the student is homeschooled, the parent sign in place of the school administrator
19Foothill Enrollment Verification RequestStudent
  1. Student initiates document as sender ​Correct
  2. Received by Admissions and Records office (is there a specific person or people?) as signer 2 ​- FHVERIFICATIONS@FHDA.EDU
  3. Processed by Admissions and Records (once again, is there a seocifc person or people who do this?) as signer 3 - ​No we will need to send a separate email to the student.

DoneAnthony
20Foothill CCAP Special Admit & Dual Enrollment Form (Student)Student
  1. Student initiates
  2. Parent guardian
  3. High school principal
  4. fhdualenrollment@fhda.edu
Foothill CCAP Special Admit & Dual Enrollment Form (Student)DoneAnthony
21Foothill Petition for Exception of Academic PoliciesStudent
  1. Student initiates document as sender 
  2. Received by Counselor as signer 2 
  3. Sent to Academic Council as signer 3

DoneAnthony
22Foothill Request for Transcript EvaluationStudent
  1. Student initiates form as sender
  2. Received by Evaluations Office as signer 2 - ​EVALUATIONS@FHDA.EDU
  3. Processed and Evaluated by signer 3

DoneAnthony, Kent
23Foothill CC Authorization Form

Student

Webform

  1. Student initiates form and completes form
  2. Form is sent to foothillcashiersoffice@fhda.edu for processing

Cancelled (PCI Compliance)Kelaiah, Anthony
24Foothill Audit RequestStudent
  1. Student initiates form and completes form
  2. Form is sent to admissions@foothill.edu for processing

Done

25X1 timesheetWorkflow
  1. ho initiates the form? HR Tech in TEA desk

  2. Who has to complete/sign the form and in what order? HR Tech enters information. Sends the form to both Employee and Hiring Manager. Employee enters hours and sign. He must obtain supervisor approval signature. Employee then needs to submit to Payroll.

  3. Identify who (include email) the completed form should be sent to for processing.To Payroll: Payroll@fhda.edu

  4. Identify any instructions and/or messaging to display for those completing the form if any. 


Done

26Foothill Student Employment PacketWorkflow
  1. Christine Johnson (sender) sends to new hire
  2. New hire (signer1) completes the forms
  3. Forms return to Christine Johnson
Foothill Student Employment PacketIn ProgressChristine Johnson
27De Anza Student Employment packetWorkflow
  1. Jacqueline DiBernardo (sender) sends to new hire
  2. New hire (signer1) completes the forms
  3. Forms return to Jacqueline DiBernardo


Jacqueline Ramos DiBernardo
28ACE Conference Funds Application Workflow
  1. Employee starts the workflow, enter email address for Dean/Supervisor, fills out the form and sign
  2. Dean/Supervisor fills and signs
  3. Form goes back to Claudia 


Claudia Guzman
29Faculty Conference Funds ApplicationWorkflow
  1. Faculty starts the workflow, enter email address for Dean/Supervisor, fills out the form and sign
  2. Dean/Supervisor fills and signs
  3. Form goes back to Claudia 


Claudia Guzman
30Conditions of Foothill College District-Funded Student Employment?


Christine Johnson
31Conditions of Foothill College Federal Work-Study (FWS) Employment?


Christine Johnson
32Conditions of Foothill College District-Funded Student Employment



Jacqueline Ramos DiBernardo
33Conditions of Foothill College Federal Work-Study (FWS) Employment



Jacqueline Ramos DiBernardo
34OnlineHybridDeliveryForm



Lucy Doan, Brandon Gainer