Adobe Sign Workflow Requests

1. Faculty (sender) initiates form, completes section 1 and identify signers 

2. Administrator (signer 2) completes and signs 

3. ONLY if applicable, Administrator (signer 3) signs  

4. Form is returned to Monica Garcia (garciamonica@fhda.edu) 

1. Faculty (sender) initiates form, completes top sections and identify signers
2. Supervisor (signer 2) signs form and submit.
3. Jiatong (signer 3) completes and processes form
4.  Form is returned to Jiatong Li 

1. Hiring Committee Char initiates form, complete top section and identify signers
2. VC or President
3. Area VP
4. EEP Rep
5. Form is returned to sentosakeisha@fhda.edu

1. Nancy (Foothill- sender) and Kit (De Anza- sender) initiate form to send to new hire and administrator 
2. New hire (signer 2) receives form, completes form, and submits form
3. Administrator (signer 3) receives form, completes form, and submits form
4. Form is returned to sender (Foothill- Nancy Cortes or De Anza- Kit Perales)

De Anza Data Sheet (HR)

1. Nancy (Foothill- sender) and Kit (De Anza- sends form to new hire
2. New hire (signer 1) completes and signs form
3. Form is returned to sender (Foothill- Nancy Cortes or De Anza- Kit Perales) 

Messaging/Instructions: Please complete the form in its entirety and as detailed as possible.  

1. Div Admin Assistant (sender) completes top section of form and identifies signers
2. Faculty (signer 2) signs and adds attachments
3. Division Dean (signer 3) signs
4. VP of Instruction (signer 4) signs
5. Director, Budget & Personnel (signer 5) signs
6. Jiatong (signer 6) completes and processes form 
7. Form is returned to Jiatong Li 

1. Div Admin Assistant (sender) completes top section of form and identifies signers
2. Faculty (signer 2) signs and adds attachments
3. Division Dean (signer 3) signs
4. VP of Instruction (signer 4) signs
5. Director, Budget & Personnel (signer 5) signs
6. Jiatong (signer 6) completes and processes form 
7. Form is returned to Jiatong Li 

Kelaiah, Jiatong

1. Kit (sender) completes top section of form and identifies signers
2. Director (signer 2) signs 
3. VP Admin Svcs (signer 3) signs
4. VP Instruction (signer 4) signs
5. Kit (signer 5) signs & processes
6. Jiatong/Barbara (signer 6) completes and processes form
7. Form is returned to signer 6 (Jiatong Li or Barbara Richardson) 
8. cc Jiatong, Barbara

Kelaiah, Kit, Jiatong, Barbara

1. Who initiates the form? Employee
2. Who has to complete/sign the form and in what order? First: employee; Second: Physician
3. Identify who (include email) the completed form should be sent to for processing.  Araceli - kaliangaraaraceli@fhda.edu : classified/supervisor/administrator employees; Anna- lunaanna@fhda.edu: Full-time faculty.

Christina, Araceli,  Anna

Identify any instructions and/or messaging to display for those completing the form if any. “Please submit completed forms by email to Araceli Kaliangara - kaliangaraaraceli@fhda.edu: classified/supervisor/administrator employees; Anna - lunnaanna@fhda.edu: full-time faculty.” 

1. Who initiates the form? Employee
2. Who has to complete/sign the form and in what order? First: employee; Second: Physician
3. Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu    : classified/supervisor/administrator employees; Anna- lunaanna@fhda.edu: Full-time faculty

Christina, Araceli,  Anna

Identify any instructions and/or messaging to display for those completing the form if any. “Please submit completed forms by email to Araceli Kaliangara - kaliangaraaraceli@fhda.edu: classified/supervisor/administrator employees; Anna - lunnaanna@fhda.edu: Full - time faculty.” 

1. Who initiates the form? Araceli sends an email then it's the employee who initiates it

2. Who has to complete/sign the form and in what order? First: employee Second: supervisor

3. Identify who (include email) the completed form should be sent to for processing. The form should be returned to Araceli Kaliangara (Kaliangaraaraceli@fhda.edu), any way to send a copy to Kris Lestini(lestinikris@fhda.edu)?

1. Faculty initiates form Preparer

2. Director signs 

3. Jiatong (payroll) completes and processes 

Family Medical Leave Act

Classified/Administrator Only

(FMLA)

Employee

1. Who initiates the form? Employee

2. Who has to complete/sign the form and in what order? First employee; Second supervisor/dean; Third: Vice Chancellor/HR Director

3. Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna - lunaanna@fhda.edu full-time faculty.

Identify any instructions and/or messaging to display for those completing the form if any. “Please sign”

For director/vice chancellor of HR: 

Classified: Washington

Faculty: Dorene

For HR Representative: send to Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna - lunaanna@fhda.edu full-time faculty.

Family Medical Leave Act

Full-time Faculty Only (FMLA)

Family Medical Leave Act

(FMLA) District Initiated

1. Who initiates the form? HR

2. Who has to complete/sign the form and in what order? First HR; Second supervisor/dean; Third: Vice Chancellor/HR Director

3. Identify who (include email) the completed form should be sent to for processing. Araceli - kaliangaraaraceli@fhda.edu: Classified/ supervisor/administrator employees; Anna 

Family Medical Leave Act

(FMLA) District Initiated (HR)

Foothill

Dual Enrollment Form

1. Student (sender) initiates workflow and enters parent/guardian email and High school Admin email
2. Parent/guardian (signer 2) signs
3. High School Admin (signer 3) signs
4. Form is sent to admissions@foothill.edu for processing
5. Messaging/instructions for students: 
   To complete the Special Admit form, first select "Myself" as the requester, then enter the email address(es) for your parent/guardian and High School Administrator. Then click on "Send" button to start filling out the form. Attach Unofficial Transcripts, Private School Affidavit, or Pre-requisite scores under "File Attachment".

   For questions, contact admissions@foothill.edu.

1. Student initiates document as sender ​Correct
2. Received by Admissions and Records office (is there a specific person or people?) as signer 2 ​- FHVERIFICATIONS@FHDA.EDU
3. Processed by Admissions and Records (once again, is there a seocifc person or people who do this?) as signer 3 - ​No we will need to send a separate email to the student.

1. Student initiates
2. Parent guardian
3. High school principal
4. fhdualenrollment@fhda.edu

1. Student initiates document as sender 
2. Received by Counselor as signer 2 
3. Sent to Academic Council as signer 3

1. Student initiates form as sender
2. Received by Evaluations Office as signer 2 - ​EVALUATIONS@FHDA.EDU
3. Processed and Evaluated by signer 3

Student

Webform

1. Student initiates form and completes form
2. Form is sent to foothillcashiersoffice@fhda.edu for processing

1. Student initiates form and completes form
2. Form is sent to admissions@foothill.edu for processing

1. ho initiates the form? HR Tech in TEA desk

2. Who has to complete/sign the form and in what order? HR Tech enters information. Sends the form to both Employee and Hiring Manager. Employee enters hours and sign. He must obtain supervisor approval signature. Employee then needs to submit to Payroll.

3. Identify who (include email) the completed form should be sent to for processing.To Payroll: Payroll@fhda.edu

4. Identify any instructions and/or messaging to display for those completing the form if any. 

1. Christine Johnson (sender) sends to new hire
2. New hire (signer1) completes the forms
3. Forms return to Christine Johnson

1. Jacqueline DiBernardo (sender) sends to new hire
2. New hire (signer1) completes the forms
3. Forms return to Jacqueline DiBernardo

1. Employee starts the workflow, enter email address for Dean/Supervisor, fills out the form and sign
2. Dean/Supervisor fills and signs
3. Form goes back to Claudia 

1. Faculty starts the workflow, enter email address for Dean/Supervisor, fills out the form and sign
2. Dean/Supervisor fills and signs
3. Form goes back to Claudia